Security And Safety Center

Effective as of: June 22, 2024
This Security Page explains how information about our clients are collected, used and disclosed by Celsius Software, Inc., dba Set-Rents and its subsidiaries (collectively, “Set-Rents,” “we,” “us” or “our”) when you access or use our website (SetRents), including through our associated point-of-sale or mobile applications (the “Site”), or our online payroll, benefits, human resources, financial, and other services (collectively, the “Services”). By accessing the Site or using the Services, you agree to our collection, use and disclosure of your information as outlined in this Terms And Conditions. If you access our Services through your employer or another entity (our “Customer”), please note that this data and your account are controlled by the Customer and we process this data at their direction.

  • When you access our Site or use the Services, we collect and store certain information about you, including “personal information.” Personal information is information that, alone or in combination with other information in our possession, could be used to personally identify you. We collect the following categories of personal information and other information as described below.

    •A. Information you provide Information You Provide Directly. We may collect or receive the following categories of personal information when you, your employer, or your employer’s designated administrator or accountant access the Site, request to receive information about Set-Rents or its Services, create an account, verify your identity, use any of the Services, or otherwise communicate with us, including through customer support channels.
    •Financial Information, such as: Bank account and routing number Bank account balance and transaction information
    •Identification Information, such as: Name, mailing address, email address, phone number, birthdate Social Security number, Taxpayer Identification number Government-issued documentation, such as drivers license or passport
    •Taxpayer Information, such as: Federal Employer Identification Number (FEIN) Tax withholding selections, including how many dependents you have, jobs you’ve worked in a year, and your tax filing status
    •Health and Welfare Benefits Information, such as: Identification information for you and your dependents Life events and conditions that impact benefits eligibility, including marital status, employment information, and illness or disability information Insurance policy information, including plan numbers, benefits and coverage information, and premium amounts Insurance claim information, including monetary amounts, CPT codes, and other information required to process or verify claims
    •A. Other Information You Voluntarily Choose to Provide. We may collect information, including personal information, that you voluntarily provide to us when you: participate in surveys, contests, sweepstakes, or promotions register for, attend, or participate in conferences, webinars, or events provide us feedback or comment on our blogs or social media pages submit information to us so that we can assess potential business opportunities apply for a job position with us
    •B. Information collected automatically We automatically collect certain information when you access the Site or use the Services. Communication Information, such as: audio, electronic, or visual information, which includes screen sharing views any data in any files uploaded, emailed or otherwise provided by customers the contents of your communications with us, whether via email, social media, telephone or otherwise and inferences we may make from other Personal Information we collect We collect this information for the uses stated in this policy or to provide accommodations under applicable law including the Americans with Disabilities Act.
    •Electronic & Online Identifiers (IDs), such as: If on a mobile device: mobile carrier, device IDs, and mobile advertising IDs If using a browser: operating system, browser type, and Internet Protocol (IP) address
    •Geolocation Information, such as: Approximate location derived from IP address (if using a browser) Precise location (based on the GPS coordinates of your device) only if you have opted into a product feature that includes it (such as a geo-fenced or geo-location time tracking service).
    •Internet Activity Information, such as: Your “log-in” and “log-out” information The pages that you visit before, after, and while using our Services Pages you visit, links you click, and the content you view on the Site
    •Single Sign-On Information (SSO) that allows us to verify your authorized access to the Services from another service you use and with which we partner, such as your email.
    •We collect information using Tracking Technologies, such as: Cookies, which are small text files that websites send to your computer or mobile device. This includes session cookies (which are deleted once you close your browser) and persistent cookies (which remain on your computer or device until you delete them or they expire) Pixel tags (also known as web beacons), which are pieces of code embedded in our Services that collect information about engagement on our Site or emails. To make it easier, we call cookies and pixel tags/web beacons “Tracking Technologies.” Please read our Cookie Policy.
    •Analytics: We use third-party analytics tools such as Google Analytics. Google Analytics. For more information, visit Google Analytics’ Privacy Policy We use Tracking Technologies for the following purposes: when it is operationally necessary for us to provide you access to our Site or Services. This also includes tracking behavior in order to protect against irregular, fraudulent, or possibly illegal behavior on our Site or Services to assess the performance of how you and others use our Site and Services (for more information, see the Analytics section above) to enhance the functionality of our Site or Services. This includes identifying you when you sign into our Services and keeping track of your preferences, interests, or past items viewed to target our advertising to you using Tracking Technologies that we or our third-party partners place on our Site or other websites
    •Social Media Platforms. Our Services may contain social media buttons such as Facebook, LinkedIn, X, and Instagram (that might include widgets such as the “share this” button or other interactive mini programs). These features may collect your IP address, which page you are visiting on our Services, and may set a cookie to enable the feature to function properly. Your interactions with these platforms are governed by the privacy policy of the company providing it.
    •C. Information collected from third parties We may collect and receive information about you, including personal information, from third parties, such as your employer, your employer’s accountant or service providers, financial institutions, credit bureaus, insurance carriers and third-party administrators, and our service providers, for the purposes described in this Privacy Policy. In addition, we may receive demographic and business industry information about you from third parties to help us better understand our users and to improve and market the Services.
    •2. How We Use Your Information We use information that we collect about you for the following purposes: To develop and provide you with the Site and Services, including to: operate the Site, manage accounts and provide the Services determine your eligibility for our Services and our partners’ programs improve, personalize, and enable your use of the Site and Services develop new products and features
    •To protect Set-Rents, our users, and the public, and comply with applicable law, regulation, or legal process, including to: validate user information for fraud and risk detection purposes resolve disputes and protect the rights of users and third parties respond to claims and legal process (such as subpoenas and court orders) monitor and enforce compliance with the applicable Terms of Service prevent or stop any activity that may be illegal, unethical, or legally actionable
    •To operate our business, including to: process payment transactions omanage and enforce contracts with you or with third parties manage our corporate governance, compliance and auditing practices recruit new hires, if you submit an application for employment with Set-Rents generate anonymized or aggregated data
    •To communicate with you as part of your use of Services, including to: respond to requests or questions you submit to our support staff send you surveys and get your feedback about the Services otherwise contact you with Services-related notices
    •To advertise and market to you, including to: determine your eligibility for certain programs, events, and offers inform you of our or our partners’ products, services, features or promotions provide you with newsletters, articles, reports, and announcements develop “interest-based” or “personalized advertising,” including through cross-device tracking
    •For any other purpose for which you, your employer, or your employer’s agent expressly authorize us to use your information.

  • •We will only share your information with the categories of third parties listed below for the purposes described above in Section 2, “How We Use Your Information” section, unless otherwise noted at the point of collection
    •Service Providers that have signed an agreement with us that limits how they use your information and promises to keep your information confidential. Examples include: banks, financial institutions, and credit bureaus companies or organizations that provide services such as website hosting (ex: AWS), customer management (ex: Salesforce) and customer service
    •Business Partners with whom we jointly offer products or services. Examples include: insurance carriers and third-party administrators, for users of the Benefits Service. We will share your protected health information (as defined in 45 C.F.R. Part 160) only as is (i) authorized by you; (ii) necessary for us to provide you with the Benefits Service; and (iii) compliant with the Health Insurance Portability and Accountability Act (“HIPAA”) and the Health Information Technology for Economic and Clinical Health Act (“HITECH”), as amended from time to time. third-party partners that provide services through our Site or Services, such as accounting software (ex: Xero) and 401(k) management (ex: Guideline). Some partners offer you their services through Set-Rents Application Program Interface (API) or Software Development Kits (SDKs). For more information about Set-Rents’s use of APIs and SDKs, please contact us.
    •Advertising Partners that deliver advertisements about us to you, including Advertising Partners that utilize Tracking Technologies in order to deliver advertisements that are personalized to you when you visit their websites (“interestbased advertising” or “personalized advertising”)
    •Government agencies, including taxing authorities and their authorized collectors, in the countries in which we operate, only as necessary for us to provide you with the Services
    •Other parties under the circumstances described below:
    •for legal reasons, including: with companies that verify your identity for us and detect fraud with legal and financial advisors, auditors, examiners, and certain (including potential) investors with companies that may acquire us, if we are involved in a merger, acquisition, or sale of assets
    •to comply with applicable law, regulation, or legal process, including to: comply with law enforcement or national security requests comply with legal process, such as a court order or subpoena (including in a country other than your home country) protect your, our, or others’ rights, property, or safety enforce our policies or contracts and collect amounts owed to us assist with an investigation or prosecution of suspected or actual illegal activity
    •to manage the referral program, including emailing potential customers that you have referred to us, which reference your name as the referral source
    •to further public policy goals, including:
    •publishing reports that incorporate aggregated, non-personally identifiable information about customer attributes, transactions, and behavior
    • sharing data containing aggregated and/or non-personally identifiable customer information with nonprofit or non-partisan organizations, academic institutions, think tanks, trade associations, consultancies, or similar organizations, only if they have signed an agreement with us that restricts how they can store, access, share, and use the information
    •for any other purpose and to any other person with whom you, your employer, or your employer’s agent expressly authorize us to share your information.

  • •We will only share your information with the categories of third parties listed below for the purposes described above in Section 2, “How We Use Your Information” section, unless otherwise noted at the point of collection.
    •Service Providers that have signed an agreement with us that limits how they use your information and promises to keep your information confidential. Examples include:
    • banks, financial institutions, and credit bureaus
    •companies or organizations that provide services such as website hosting (ex: AWS), customer management (ex: Salesforce) and customer service
    •Business Partners with whom we jointly offer products or services. Examples include: insurance carriers and third-party administrators, for users of the Benefits Service. We will share your protected health information (as defined in 45 C.F.R. Part 160) only as is (i) authorized by you; (ii) necessary for us to provide you with the Benefits Service; and (iii) compliant with the Health Insurance Portability and Accountability Act (“HIPAA”) and the Health Information Technology for Economic and Clinical Health Act (“HITECH”), as amended from time to time. third-party partners that provide services through our Site or Services, such as accounting software (ex: Xero) and 401(k) management (ex: Guideline). Some partners offer you their services through Set-Rents Application Program Interface (API) or Software Development Kits (SDKs). For more information about Set-Rents’s use of APIs and SDKs, please contact us.
    •Advertising Partners that deliver advertisements about us to you, including Advertising Partners that utilize Tracking Technologies in order to deliver advertisements that are personalized to you when you visit their websites (“interest-based advertising” or “personalized advertising”)
    •Government agencies, including taxing authorities and their authorized collectors, in the countries in which we operate, only as necessary for us to provide you with the Services.
    •Other parties under the circumstances described below: for legal reasons, including: with companies that verify your identity for us and detect fraud with legal and financial advisors, auditors, examiners, and certain (including potential) investors with companies that may acquire us, if we are involved in a merger, acquisition, or sale of assets
    •to comply with applicable law, regulation, or legal process, including to: comply with law enforcement or national security requests comply with legal process, such as a court order or subpoena (including in a country other than your home country) protect your, our, or others’ rights, property, or safety enforce our policies or contracts and collect amounts owed to us assist with an investigation or prosecution of suspected or actual illegal activity
    •to manage the referral program, including emailing potential customers that you have referred to us, which reference your name as the referral source to further public policy goals, including: publishing reports that incorporate aggregated, non-personally identifiable information about customer attributes, transactions, and behavior sharing data containing aggregated and/or non-personally identifiable customer information with non-profit or non-partisan organizations, academic institutions, think tanks, trade associations, consultancies, or similar organizations, only if they have signed an agreement with us that restricts how they can store, access, share, and use the information for any other purpose and to any other person with whom you, your employer, or your employer’s agent expressly authorize us to share your information.

  • •Your Privacy Rights. Depending on where you reside and in accordance with applicable law, you may have the following rights with regard to your Personal Information:
    •Notice, Access, Data Portability, Erasure, Correction, Automated Decision Making, Limited Use of Sensitive Personal Information, and Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights
    •For a description of these rights, please see the applicable chart in Section 9 of this Privacy Policy, "Notice to California Consumers." In addition, you may have the right to opt out of targeted advertising and profiling, to the extent that profiling makes decisions that produce legal or similarly significant effects concerning you. To exercise any of these rights please contact us using the resources in the “Contact Information” Section below. If you would like to opt out of targeted advertising, the sale of your Personal Information, or profiling, you may submit your opt-out request here: In the event you choose to exercise your rights under applicable law, we will verify your request in accordance with the “Verification” Section in Section 10 of this Privacy Policy. Where we collect sensitive Personal Information from you, we will only do so where we have obtained your prior express consent, if required by law. Your Privacy Choices. The privacy choices you may have about your personal information are described below. Email and Text Messages. You can opt out of our promotional emails by using the unsubscribe link located at the bottom of our promotional emails, contacting us as described below, If you decide to opt-out, we may still send you non-promotional communications such as your payday emails and messages about your account.
    •Mobile Notifications. We may send you push notifications through our mobile app. You can opt out from receiving push notifications by changing the settings on your mobile device.
    •“Do Not Track.” Do Not Track (“DNT”) is a privacy setting you can set on some web browsers that signals to websites like ours that you don’t want your online activities to be tracked. At this time, we do not respond to DNT signals sent to us by your web browser.
    •Cookies and Interest-Based Advertising. You may stop us from sending Tracking Technologies to your browser by changing the settings on your browser. However, if you block all Tracking Technologies, our Services may not work properly. Please note you must separately opt out in each browser and on each device. You can learn how to manage your cookies on these popular browsers by clicking on the links below.
    •Google Chrome, Internet Explorer, Mozilla Firefox, Safari, and Android Browser

  • We employ administrative, physical and technical measures designed to protect your information from unauthorized access and to comply with applicable privacy laws in the states and countries in which we operate. Your personal information will be kept on our servers or on those of our service providers and only those employees that require it for the purposes of their duties will have access to your personal information. We have also implemented controls which require our third-party service providers and partners to have appropriate safeguards to protect your personal information. However, despite these efforts, no security measures are perfect or impenetrable and no method of data transmission can be guaranteed to prevent any interception or other type of misuse. We also depend on you to protect your information. If you become aware of any breach of security or privacy, please notify us immediately. To the fullest extent permitted by applicable law, we do not accept liability for unauthorized disclosure.

  • All information processed by us or our service providers may be transferred, processed, or stored anywhere in the world, including in countries that may have data protection laws that are different from the laws where you live. Your information may be accessible to the courts, law enforcement, and national security authorities of the United States. We endeavor to safeguard your information consistent with the requirements of applicable laws. If your personal information is transferred to a country other than your home country, we will take measures to protect your personal information with appropriate contract clauses. To obtain more information about Set-Rents policies and practices with respect to service providers outside your country, please contact us as set forth below.

  • This Privacy Policy only covers the privacy practices of Set-Rents. It does not apply to the practices of third-party websites, services, or applications, even those who we have partnered or integrated with. Third-party services handle your information in accordance with their own practices and privacy policies. We are not responsible for their policies, practices, or handling of your information.

  • Our Platform is directed to a general audience. Our Platform does not knowingly collect, use, or disclose personal information from children under the age of 18. If you are under 18 years of age, please do not submit any personal information through our Platform.If you are a parent or legal guardian and think your child under 18 has provided us with information, please contact us here https://dev-portal.setrents.com/Home/ContactUs. Please mark your inquiries “COPPA Information Request.”

  • •This Section applies to our collection and use of “Personal Information” if you are a resident of California, as required by the California Consumer Privacy Act of 2018 (the "CCPA") and its implementing regulations, as amended by the California Privacy Rights Act (the “CPRA”). This Section describes (1) the categories of Personal Information, collected and disclosed by us, subject to CPRA, (2) your privacy rights under CPRA, and (3) how to exercise your rights.
    •When we use the term “Personal Information” in the context of the CPRA, we mean information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular California consumer or household.
    •If you would like to receive a copy of this Section in an alternate format (e.g., printable) or language, please contact us using the information found below in this Privacy Policy.
    •Categories of Personal Information Collected, Used, and Disclosed
    •Category of Personal Information Categories of Third Parties to whom Personal Information is Disclosed for a Business Purpose
    •Identifiers (ex: name, email address, mailing address, phone number, signature) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)) (ex: Social Security number, passport number, driver's license or state identification card number, insurance policy number, employment, employment history, financial information, medical information, or health insurance information) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Protected classification characteristics under California or federal law (ex: age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, gender, sex, sexual orientation, veteran or military status, genetic information (including familial genetic information) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Commercial information (ex: sales engagement history) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Biometric information (ex: photographs of office visitors for identification badges) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Internet or other electronic network activity information (ex: IP address, unique personal identifier, web history, advertising history) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    • Geolocation data (ex: the location from which you’re logging in) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Employment-related information (ex: employment history, employer name) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •Education information (ex: education history) Service Providers and Business Partners (as described in Section 3 of this Privacy Policy)
    •We obtain the above Personal Information from the sources identified in Section 1 of this Privacy Policy. We use the above Personal Information for the business purposes set forth in Section 2 of this Privacy Policy. We also disclose the above Personal Information for the purposes set forth in Section 3 above.
    •Retention of Data: We will retain each category of your Personal Information for as long as necessary to fulfill the purposes described in the “How We Use Your Information” section above, unless otherwise required by applicable laws. Criteria we will use to determine how long we will retain your information include whether: we need your information to provide you with products or services you have requested; we continue to have a relationship with you or your employer; you or your employer have requested information, products, or services from us; we have a legal right or obligation to continue to retain your information; we have an obligation to a third party that involves your information; our retention or recordkeeping policies and obligations dictate that we retain your information; we have an interest in providing you with information about our products or services; and we have another business purpose for retaining your information.
    •Your California Privacy Rights
    •If you are a resident of California, you have the following rights:
    •Privacy Right : Description
    •Notice The right to be notified of what categories of Personal Information will be collected at or before the point of collection and the purposes for which they will be used and shared.
    •Access The right to request the categories of Personal Information that we collected in the previous twelve (12) months, the categories of sources from which the Personal Information was collected, the specific pieces of Personal Information we have collected about you, and the business purposes for which such Personal Information is collected and shared. You may also have the right to request the categories of Personal Information which were disclosed for business purposes, and the categories of third parties in the twelve (12) months preceding your request for your Personal Information.
    •Data Portability The right to receive the Personal Information you have previously provided
    •Erasure The right to have your Personal Information deleted. However, please be aware that we may not fulfill your request for deletion if we (or our service provider(s)) are required or permitted to retain your Personal Information for one or more of the following categories of purposes: (1) to complete a transaction for which the Personal Information was collected, provide a good or service requested by you, or complete a contract between us and you; (2) to ensure our website integrity, security, and functionality; (3) to comply with applicable law or a legal obligation, or exercise rights under the law (including free speech rights); or (4) to otherwise use your Personal Information internally, in a lawful manner that is compatible with the context in which you provided it.
    •Correction You have the right to request that we correct any incorrect Personal Information that we collect or retain about you, subject to certain exceptions. Once we receive and confirm your verifiable consumer request (see below), we will correct (and direct any of our service providers that hold your data on our behalf to correct) your Personal Information from our records, unless an exception applies. We may deny your correction request if (a) we believe the Personal Information we maintain about you is accurate; (b) correcting the information would be impossible or involve disproportionate; or (c) if the request conflicts
    •Automated Decision Making You have the right to request information about the logic involved in automated decision-making and a description of the likely outcome of processes, and the right to opt out. We do not currently engage in any automated decision-making practices.
    •Sales and Sharing of Personal Information We sell and share your Personal Information, including name and contact information, with third parties, including our Advertising Partners, as described in Section 3.
    •Limit Use of Sensitive Personal Information You have the right to limit the use of your sensitive Personal Information (e.g. Social Security number and driver’s license information) to only that which is necessary for providing our Services.
    •Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights You have the right not to receive discriminatory treatment from Set-Rents for exercising the privacy rights granted by the CCPA.
    •Only you, or a person registered with the California Secretary of State that you authorize to act on your behalf (authorized agent,) may make a request related to your Personal Information. You may also make a request on behalf of your minor child.
    •You may only make a request for access or data portability twice within a 12-month period. The request must: Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative. Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
    •If you would like to opt out of sharing or the sales of your Personal Information, you may submit your opt-out request to the address below. If you would like to limit the use of your sensitive Personal Information, you may submit your request here. You may also submit your request by mailing it to our address in Section 12 below.

  • •To exercise any of the privacy rights afforded to you under applicable data protection law, please submit a request to us by mailing it to our address in Section 12 below. You may also use this link to submit your request.
    •Verification: We must verify your identity before fulfilling your requests. If we cannot initially verify your identity, we may request additional information to complete the verification process. We will only use Personal Information provided in a request to verify the requestor’s identity. If you are an authorized agent making a request on behalf of a California consumer, we will also need to verify your identity, which may require proof of your written authorization or evidence of a power of attorney.
    •We endeavor to respond to requests within the time period required by applicable law. If we require more time, we will inform you of the reason and extension period in writing.
    •If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.
    •We do not charge a fee to process or respond to your request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
    •We cannot respond to your request or provide you with Personal Information if we cannot verify your identity and confirm the Personal Information relates to you. Making a verifiable consumer request does not require you to create an account with us.
    •We may deny certain requests, or only fulfill some in part, as permitted or required by law. For example, if you request to delete Personal Information, we may retain Personal Information that we need to retain for legal purposes.

  • Any information that we collect is subject to the Privacy Policy in effect at the time such information is collected. We may, however, modify and revise our Privacy Policy from time to time. If we make any material changes to this policy, we will notify you of such changes by posting them on the Site, informing you through the Services, or sending you an email or other notification, and we will indicate when such changes will become effective. By continuing to access or use the Site or the Services after those changes become effective, you agree to be bound by the revised policy. For previous versions of our privacy policy, please refer to the menu at the top of this page.

  • If you have any questions about our privacy practices or this Privacy Policy, or to exercise your privacy rights as detailed in this Privacy Policy, please contact us at:
    Set-Rents Attn: Privacy Program Director: 1247 W Grove Ave, Suite A, Orange, CA 92865, US